Version: January 2026
1. Name
The name of the group shall be GATEWAY NERDS (hereafter referred to as “the Group”).
2. Aims and Objectives
The aims of the Group are to:
- Provide a friendly and inclusive environment for people to play Board games, TTRPG’s, Wargaming, Video games and TCG’s.
- Promote social interaction and community through gaming.
- Encourage participation regardless of age (where appropriate), gender, background, or gaming experience.
- Organise regular board gaming sessions and occasional special events.
3. Membership
- Membership is open to anyone with an interest in board games who agrees to follow this Constitution and the Group’s Code of Conduct.
- The Group may set a minimum age for attendance at meetups or events where appropriate.
- Membership may be suspended or terminated if a member’s behaviour is deemed harmful, disruptive, or discriminatory.
4. Equality and Inclusion
The Group is committed to equality and inclusion and will not tolerate discrimination on the basis of:
- Age, disability, gender identity, race, religion or belief, sex, sexual orientation, or any other protected characteristic.
HARASSMENT, BULLYING, OR ABUSIVE BEHAVIOUR WILL NOT BE TOLERATED.
5. Management of the Group
The Group shall be managed by a small committee, known as the Admins, consisting of:
- Chair
- Secretary
- Treasurer
Committee members must act in the best interests of the Group:
- Chair: Oversees meetings and ensures the Group runs smoothly.
- Secretary: Handles correspondence and keeps records.
- Treasurer: Manages finances and keeps accurate accounts.
6. Meetings
- Regular gaming sessions will be held at times agreed by the Group.
- An Annual General Meeting (AGM) shall be held once per calendar year.
- All members shall be given reasonable notice of the AGM.
7. Finances
- Any money raised by or on behalf of the Group shall be used solely to further the aims of the Group.
- The Treasurer shall keep a record of income and expenditures.
- The Group may charge membership fees or session fees if agreed by members.
8. Health and Safety
The Group will take reasonable steps to ensure a safe environment for members.
- Members are expected to act responsibly and follow venue rules.
- Any accidents or concerns should be reported to a committee member.
9. Amendments to the Constitution
This Constitution may be amended at an AGM or Special General Meeting, provided:
- Notice of the proposed amendment has been given.
- A majority of members present agree to the change.
10. Dissolution
If the Group is dissolved:
- Any remaining funds shall be donated to a local community organisation or charity, as agreed by the members.
- No member shall benefit financially from the dissolution.